- This policy will explain areas of this website that may affect your privacy and personal details, how we process, collect, manage, and store those details and how your rights under the GDPR, PECR and DPA are adhered to.
- It will also explain which data we collect whether it is being done online or in person whilst visiting the shop.
- Further explanations may be provided for specific pages or features of this website to help you understand how we, this website and its third parties (if any) interact with you and your computer / device to serve it to you. Our contact information is provided if you have any questions.
Who we are
Marine HSE Consultants Ltd
150 Cowley Road
Telephone: 01865 42 44 44
Data we collect and legal basis for doing so
The followings scenarios explain which data we collect as part of our business processes. We may also collect other information that you provide on voluntary basis. All data we collect are kept on the business premises and/or on secure servers (email, website) and we never share data we collected with third parties unles required by law, or when instructed to do so by the data originator.
You can request information about which data we keep about you, amendments or deletion of such data, by sending an email to . Please be aware that any sensitive information sent over the email may get intercepted, therefore we strongly recommend visiting us in person. If you request deletion of certain data from our systems it will affect our ability to track products for warranty purposes (eg. when your name and other details are deleted from our sold bikes database we are not be able to confirm sales date by looking up the frame number, meaning that you will have to produce the invoice when claiming any warranty work).
reason for processing
|Lawful basis||Retention period||Disposal|
|When you contact us by email||We collect your name and email address to deal with your request. As part of an email communication we also have access to the internet protocol (IP) address.||Legitimate interests||We keep such information as long as necessary to fulfil your request, and for up to 6 months for future reference.||We delete data automatically from our e-mail software|
|When you buy a new or recycled bike.||We collect bike owner’s name and phone number (or email address plus IP address in case of online sale) for warranty purposes, enabling us to track the bike should we need to confirm sales date or ownership. You may also use our records in case you need confirmation that you own the bike (eg. insurance claim).||Legitimate interests||We keep this data for as long as reasonable in our computer database.||We delete this data on request.|
|When you buy a new bike using any Cycle to Work scheme.||We collect bike owner’s name and phone number for warranty purposes, enabling us to track the bike should we need to confirm sales date or ownership. You may also use our records in case you need confirmation that you own the bike (eg. insurance claim). We also process other data needed for finalizing C2W case.||Legitimate interests||We keep the name and phone number for as long as reasonable in our computer database. Other data collected while processing C2W case are deleted upon finalization and any relevant paperwork either handed back to the customer or shredded.||We delete the name and phone number on request.|
|When you leave a bike or other equipment with us for service.||We collect one or both the phone number and email address, to contact you should there be any unexpected issue with your bike and also to let you know the bike is ready for collection.||Legitimate interests||We keep such data until the repair is paid for after which the sales record is anonymised.||Anonymisation when finalized.|
|When you leave a bike with us for crash damage assessment, insurance valuation, etc.||We collect your name, and one or both the phone number and email address, to contact you should there be any unexpected issues and to contact you when the work is done.||Contract||We keep such data for no longer than 6 months for any subsequent requests.||We delete any documents containing data from our computer system.|
|When you hire a bike from us.||Your name and one or both the phone number and email address, to contact you. When booking hire bike through our website, we also collect IP address.||Contract basis||We keep this data for up to 6 months after all the equipment you hired from us is returned.||We shred any relevant paperwork and delete data collected through the website.|
|In case the hired equipment gets stolen.||Your name and one or both the phone number and email address, to contact you, if booked through our website we also collect IP address. It is your responsibility to report the crime and obtain Crime Reference Number which we will add to our record, enabling us to contact you and/or the Police if we recover any such items.||Legitimate interests||We usually keep the data for as long as reasonable, with maximum of 2 years.||We delete this data from our computer system and shred any relevant paperwork.|
|When you place an order with us (for any parts, accessories or bike we do not usually hold in stock).||Your name, and one or both the phone number and email address, to contact you when the order is ready, or to communicate with your request further.||Contract||We keep such data until the order is finalized.||We delete or shred any relevant records upon finalization.|
|When you request bike pickup/delivery.||Your name, one or both the phone number and email address, and address where the service has to be provided.||Contract||We keep such data up to finalization.||We shred or delete any relevant records.|
|When you request lock cutting service.||Your name, one or both the phone number and email address to contact you, and address where the service has to be provided. If you are unable to provide proof that you own the particular bike we also need to see your photographic ID in addition to the data.||Contract||We keep such data up to finalization. In case the ownership can not be confirmed we keep this data for up to 6 months.||We shred or delete any relevant records.|
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Users are advised that if they wish to deny the use and saving of cookies from this website on to their computers hard drive they should take necessary steps within their web browsers security settings to block all cookies from this website and its external serving vendors or use the cookie control system if available upon their first visit.
Website Visitor Tracking
This website uses tracking software to monitor its visitors to better understand how they use it. The software will save a cookie to your computers hard drive in order to track and monitor your engagement and usage of the website, but will not store, save or collect personal information.
Adverts and Sponsored Links
This website may contain sponsored links and adverts. These will typically be served through our advertising partners, to whom may have detailed privacy policies relating directly to the adverts they serve.
Downloads & Media Files
Any downloadable documents, files or media made available on this website are provided to users at their own risk. While all precautions have been undertaken to ensure only genuine downloads are available users are advised to verify their authenticity using third party anti virus software or similar applications.
We accept no responsibility for third party downloads and downloads provided by external third party websites and advise users to verify their authenticity using third party anti virus software or similar applications.
Contact & Communication With us
Users contacting us through this website do so at their own discretion and provide any such personal details requested at their own risk. Your personal information is kept private and stored securely until a time it is no longer required or has no use.
Where we have clearly stated and made you aware of the fact, and where you have given your express permission, we may use your details to send you products/services information through a mailing list system. This is done in accordance with the regulations named in 'The policy' above.
Email Mailing List & Marketing Messages
We may operate an email mailing list program, used to inform subscribers about products, services and/or news we supply/publish. Users can subscribe through an online automated process where they have given their explicit permission. Subscriber personal details are collected, processed, managed and stored in accordance with the regulations. Subscribers can unsubscribe at any time through an automated online service, or if not available, other means as detailed in the footer of sent marketing messages. The type and content of marketing messages subscribers receive, and if it may contain third party content, is clearly outlined at the point of subscription.
Email marketing messages may contain tracking beacons / tracked clickable links or similar server technologies in order to track subscriber activity within email marketing messages. Where used, such marketing messages may record a range of subscriber data relating to engagement, geographic, demographics and already stored subscriber data.
External Website Links & Third Parties
Although we only look to include quality, safe and relevant external links, users are advised to adopt a policy of caution before clicking any external web links mentioned throughout this website. (External links are clickable text / banner / image links to other websites, similar to; Giant or www.liv-cycling.com/gb.)
We cannot guarantee or verify the contents of any externally linked website despite our best efforts. Users should therefore note they click on external links at their own risk and we cannot be held liable for any damages or implications caused by visiting any external links mentioned.
Social Media Policy & Usage
We adopt a Social Media Policy to ensure our business and our staff conduct themselves accordingly online. While we may have official profiles on social media platforms users are advised to verify authenticity of such profiles before engaging with, or sharing information with such profiles. We will never ask for user passwords or personal details on social media platforms. Users are advised to conduct themselves appropriately when engaging with us on social media.
There may be instances where our website features social sharing buttons, which help share web content directly from web pages to the respective social media platforms. You use social sharing buttons at your own discretion and accept that doing so may publish content to your social media profile feed or page. You can find further information about some social media privacy and usage policies in the resources section below.
Resources & Further Information
- GDPR (General Data Protection Regulations 2018)
- PECR (Privacy and Electronic Communications Regulations 2003)
- DPA (Data Protection Act 1998)